COVID-19: Helpful Workers’ Compensation Resources
As we all continue to navigate through COVID-19, staying up to date on regularly changing guidelines and disease information can be a challenge. We are here to help! We continue to update our COVID-19 resources page as information unfolds that may impact workplace safety and workers’ comp.
Click the arrow below to see all of the communications that have been shared with policyholders since the pandemic began in early 2020.
- 5/26/2020 – Email to Policyholders regarding HR OnDemand Webinar and Resources
- 4/09/2020 – Email to Policyholders regarding Department of Labor Bulletin
- 3/25/2020 – Email to Policyholders regarding Free HR OnDemand services
- 3/20/2020 – Email to Policyholders regarding moratorium
- 3/19/2020 – Press Release regarding moratorium on cancellations
- 3/16/2020 – Email to Agents and Partners
- 3/05/2020 – Email to Policyholders regarding coronavirus & work comp
Worker safety is a top priority during this difficult time. Our Risk Management team developed useful resources to help your employees stay safe and injury free, including checklists, references, plans and webinars.
Returning your employees to the workplace
As you reopen your workplace, we want everyone to be and feel safe. To assist in your efforts, we’ve compiled helpful resources to make things easier, including our step-by-step Return to the Workplace Toolkit.
- Eliminate the Spread of COVID-19 – Workday Flow – This helpful poster reminds employees what they can do throughout the day to prevent the spread of COVID-19.
- COVID-19 Prevention and Risks Flyer – Post this flyer to help remind employees to practice social distancing, clean and disinfect and other helpful prevention measures.
- COVID-19: Stop the Spread of Germs – Reminds employees of safe work practices.
- Q&A, It’s Never Too Late To Plan – ICW Group’s Rick Fineman, Risk Management VP, discusses risk mitigation when returning employees to the workplace amid COVID-19, in Insurance Business America.
- Planning and Risk Assessment for Returning to Work From COVID-19 Closures – ICW Group’s VP, Risk Management talks to Risk Management Monitor about the four phases of reopening businesses during COVID-19.
Four-part webinar series: Returning to the Workplace During COVID-19
As you start to return your employees to work, navigating the impacts of COVID-19 will undoubtedly be a challenge. To help guide you with best practices to keep your employees safe, we’ve provided a four-part Safety Webinar Series.
On-demand webinar: Ergonomics for remote workers
Many of you who have employees working from home during the COVID-19 pandemic. View and share this on-demand webinar. You’ll find sensible tips and practical guidance to improve home office ergonomics. Also, check out all of the included “At Home Edition” ergo materials!
As our policyholder, you have free access to our HR OnDemand services. See this helpful resource for employee guides, communications and law alerts.
To get the full benefit of HR OnDemand‘s Coronavirus resources, login to find Families First Coronavirus Response Act (FFCRA), Employee vaccinations guide, Sample Emergency Paid Sick Leave Policy (FFCRA Paid Sick Leave), Return to work checklist, Remote work guide, and more!
- Login for the entire toolkit: HR OnDemand Coronavirus Resources
- Not an HR OnDemand user? Get signed up now!
Need an HR question answered now?
Of course, if you have an immediate question, just call! The support phone number is available once you login to HR OnDemand. Their team is standing by to answer your questions about how best to manage employer responsibilities and employees’ concerns on various situations related to COVID-19.
These FAQs have been compiled by our risk management team to help keep your workplace safe.
Yes, if it aligns with the following:
- Your respiratory protection plan is up-to-date and follows the manufacturer guidelines and OSHA 1910.134 standards at all times.
- Your plan includes that proper medical evaluations occur prior to any employee being allowed to use respiratory protection, sufficient cleaning and storage of respirators procedures are followed, proper fit testing occurs, cartridges are changed frequently or as needed, and damaged or worn respiratory equipment is replaced. Employees should not be allowed to share respiratory protection devices.
- Please refer to the OSHA link: https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.134.
The following CDC link provides practical strategies for Healthcare Facilities relating to COVID-19: https://www.cdc.gov/coronavirus/2019-ncov/hcp/checklist-n95-strategy.html.
- Establish a written remote work policy that communicates the company’s policies and procedures with respect to working from home.
- Establish definitive start and end times for the workday.
- Maintain regular communication with your direct staff.
- During this crisis, ask employees how they are faring, both professionally and personally.
- Keep detailed records of conversations surrounding assigned work activities and times.
Our dedicated team of highly trained claim specialists is working hard to provide you with accurate information specific to your claims needs as it relates to COVID-19. These FAQs have been compiled to help you gain a handle on workplace-related illnesses and associated claims.*
* Please note: Determining compensability of claims during this pandemic requires specific facts, review of rules and regulations applicable in each jurisdiction, and state directives ordered at the time of alleged injury. These details are thoroughly reviewed by our claim experts to ensure you get the response that addresses your immediate concerns. Please contact us directly at 855.442.9252 for questions specific to claims or for guidance on handling potential scenarios.
At final audit, however it is very important to have all of these employees/dates/times/dollar amounts documented. The auditor will ask to see your documentation on the employees in question, and the time frame. For the audit we do have to report to the state regulatory bureaus the amount of “furloughed” or “paid but not working” payroll.
As with everything else, it is important that this is documented thoroughly in your records.
If you have any questions on anything related to the payroll reporting or audit, please don’t hesitate to contact us at: 858-350-7399 or at email@example.com.
The Centers for Disease Control and Prevention (CDC) and World Health Organization (WHO) continues to issue guidance to employers, community groups and families based on the current state of COVID-19.