EZ-Report Terms of Use
ICW Group (which includes Insurance Company of the West, Explorer Insurance Company, and Verterra Insurance Company), has partnered with Smartpay LLC (www.smartpayllc.com) to provide the EZ-Report pay-as-you-go payroll program.
The EZ-Report program is an interim payroll reporting system selected at the onset of your policy period.
Enrollment process
To enroll in EZ-Report, the principal on record will be sent instructions to create an online profile for your policy.
The primary payroll contact designated on your policy will be given access to EZ-Report. EZ-Report is available via myResource. If not already registered in myResource, a registration email will be sent.
Once registered, account set-up in EZ-Report will include payroll frequency, reporting method and owner/officer information.
You have the option in EZ-Report to designate a third-party payroll service, SmartPayLLC, who can submit interim payroll on your behalf. SmartPayLLC also offers a payroll integration service for an annual fee.
Reporting responsibility
You’re responsible for reporting your payroll on or before each payroll check date. You’ll receive email reminders with helpful reporting information, even if you utilize a payroll service. If your third-party payroll service has agreed to submit payroll information on your behalf, there may be occasions on which you may need to assist in submitting payroll.
If you have no payroll for a pay period, it’s your responsibility to log in and indicate “Zero Payroll”. Report Payroll, select fill zeros and submit.
EZ-Report is primarily email-based and you’ll receive periodic requests regarding your account, including employee classification and missing payroll. It’s very important that you respond to these emails! Failure to do so may lead to cancellation of your policy.
Service provider’s terms of use
See the SmartPay Terms of Use for additional details: